3.1.7 Update Process For Documents In The Library

Depending on the services that you subscribe to, Nimonik will deliver information to you about two types of regulatory changes: 

  • Proposed changes (not available for all documents) show what changes the issuing authority is planning to enact, but which are not yet enacted. The proposals are generally drafts of documents to be enacted. For example, the government may announce that it is going to reform all of its worker safety laws. Nimonik will send notifications about proposed changes that:
    • are newsworthy*
    • are EHS-related
    • have reached an optimal stage in the proposal process**; and
    • are in one of the following jurisdictions:
      • Canada (federal and provincial) 
      • United States (federal)
      • European Union
      • China (federal and provincial).
  • Final changes show conclusively what the issuing authority has done or will do. 

*“Newsworthy” changes are those that Nimonik’s experts have judged to be of interest to a variety of industries or to be particularly significant within a given industry.

**The optimal stage in the proposal process is determined by our content team to be:

  1. early enough to give you good advance notice; and
  2. not so early that the proposal often does not succeed.

How does Nimonik notify you about proposed and final changes

Nimonik will notify you about regulatory changes in the New and Changed Documents Report, and via your Compliance Obligations.

  • New and Changed Documents Report 
    1. You can view all (proposed and final) changes in the report on Nimonikapp
    2. You can subscribe to receive a monthly email summary of all changes

If you have subscribed to the “proposed” status, and to receive new documents automatically, proposed changes will be added as new documents. These documents will be archived six months after they are created.

Please note that once they are created, proposed changes will not be updated. They simply provide information about potential new final documents or upcoming final changes to existing documents. 

When you receive a notification about a proposed change, you should review the information, and make sure that you are ready to act once the final change is announced. This could mean adding the existing document to which changes are proposed to your Compliance Obligations, or preparing to receive an incoming new document. You may also want to use internal actions to communicate with your colleagues and ensure that they are aware of the potential upcoming changes and any comment periods that may require their action or attention. 

The information that you will receive about final changes will vary depending on the significance of the changes. Nimonik notifies customers about final changes that do any of the following:

  • directly affect documents that are already in Nimonik’s legislation database, in a way that could affect customers’ obligations;
  • replace documents that are already in Nimonik’s legislation database with other content; or
  • Create new EHS-related legislation.

Depending on the nature of the final change, Nimonik will notify in one of the following ways:

  • New Document Action – If a new document is created as a result of the change, Nimonik will issue a new document action. To receive New Document Actions and have documents added which are relevant to you, you must ensure the jurisdictions, industries and topics which are relevant to you, are activated in your CO settings.
  • Updated Document Action – If an existing document is updated as a result of the change, Nimonik will issue an updated document action. To receive Updated Document Actions in respect of a document that is relevant to you, you must ensure that the document has been added to your compliance obligations and that tracking is turned on.
  • Clause Level Actions – If a document that you are tracking at the clause level is updated as a result of the change, you will receive clause level actions. There are two types of clause level actions:
    • New CLCO clause – If a new clause is added as a result of the change, a new CLCO clause action will be issued.
    • Updated CLCO clause – if an existing clause is updated as a result of the change an updated CLCO clause action will be issued.

Action content and issuance will vary depending on the effect of the final change, and the document(s) affected.

Nimonik will issue actions if the final change makes material changes to obligations. If that change is EHS-related, the action will include analysis; if the change is not EHS-related, or affects non-legislation (e.g., guidelines, policies, or standards), the action will not include analysis.

Nimonik will not issue any actions if the final change does not make material changes to obligations, or if the affected document is not being tracked in the compliance obligations of any customer at the time of the change.