Nimonik Library

Located under the “Compliance Library” Menu, the Nimonik Library houses all of the documents in the Nimonik database available to customers based on their subscription and on the Internal Documents they have uploaded.

For each document in the Library, you will see the following information:

Essential – Starred documents typically have critical obligations for most organizations.
Title – The complete title of the document, as it appears in the official version.
Reference – A unique identifier of each document. This can also be used to find documents via the search bar.
Status – This indicates whether a document is Proposed, Published, In Force, or Repealed. (See “Document Status” help page for more details)
Modified – This shows the most recent date on which the document was modified by the issuing authority.
Published – This shows the date on which the document was published.
In Force – This shows the date on which the requirements outlined in the document come into effect.
Clauses – This indicates whether or not the document is available at the clause level. If it is, you will be able to click “See Obligations” to view the document at the clause level.

Clicking on the Title or Reference of a document will bring you to the Document Page, where you will be able to see additional information about the document, view the original version, and add it to your compliance obligations.

Add Documents to Compliance Obligations

Access Nimonik’s library by clicking on “Compliance Library” and selecting “Nimonik Library” from the drop down.

Use the search bar and filters and click “Generate Results” to find relevant documents.

You can use the checkboxes on the left side of the page to select documents that you would like to add to your compliance obligations.

Once you have made your selection, click on the Track Documents button that appears in the top right corner.

On the resulting page, select the COs that you would like to add the documents to and click Save.

The documents will be added to the selected COs under the ‘Laws” category.

Searching the Library

When you first arrive on the library page, no documents will be visible. Use the filters and search bar to find the documents you are looking for.

Finding a Specific Document Using the Search Bar

The search bar allows you to enter keywords and search for documents. The search will act on both the title, meta-data, and the content of the documents in the database.

Enter a document’s full title, or part of its title in the search bar and click Search.

Please note: The search is case-sensitive. In some cases, users will find their documents quicker by searching for specific words in the title, instead of the full title.

You can also use a document’s Reference to search for it. However, the Reference must be entered exactly as it would appear in the reference column.

For example: If a Reference appears as SC2010.c.23, in the Reference Column, entering “SC-2010 c 23”, will not work.

Library Filters

You can use the Library Filters to refine your search. You can also use them to filter the documents, without using the search bar.

The Library or search results can be filtered by :

Jurisdiction,
Industrial Sector
Document Type
Topic
Selectability (non-selectable documents are hidden by default)
Essential Documents (Documents that typically have critical obligations for organizations. These documents are identified by a star, next to their name)
Nimonik Publication Date

Once you have applied your desired filters, click generate results to view matching documents.

Sorting Documents in the Library

In addition to filters, you can use the different columns to sort documents. To do so, simply click on the title of any column, to change the order in which the documents appear. Click a second time on the column title to sort the data in the opposite order.

You can sort the documents by:

Title – Will sort the documents in alphabetical order according to their titles (A to Z)

Reference – Will sort the documents in alphabetical order according to their Reference (A to Z)

Status – Will sort the documents according to their status (In Force, Published, Proposed, Repealed)

Modified – Will sort the documents in chronological order according to their last modified date

Published – Will sort the documents in chronological order according to their publication date

In Force (status) – Will sort the documents in chronological order according to the date they came into force

Clauses – Will separate documents with clauses from documents without them

Unlocked vs Locked Documents in the Library

While searching the library, you may notice documents with lock icons next to the title. These icons will appears next to Industrial Standards, which Nimonik now offers for purchase as part of a Subscription service. Subscribing to a Standard with Nimonik allows users to access, view, and download Standards on the software.

To determine your company’s access level for the standard, please refer to the lock icons next to the document title. The definitions are the following:

= This document has been purchased for your entire organization.

= This document has been purchased for certain facilities at your organization.

= This document has not been purchased by your organization.

If you need access to a document that is locked, please email support@nimonik.com with the name of the standard and the register you need it unlocked for. You can also contact an account admin who will then work with us to get it unlocked for you.