How to Access, View, and Download Standards in Nimonik
Moving forward, Document Center Subscribers will use Nimonik to access & manage their Standards. Watch the video or follow the short guide below to learn more about how to do this with Nimonik easily.
***Please note that the only way to view the full text of the Standards is by following these steps. If you attempt to access a Standard from the “Compliance Library” you will not be able to read the full document***
Step 1 – Login
Log in to your Nimonik account here. If you do not have access to your account, contact your account administrator or email support@nimonik.com.
Step 2 – View Facilities
On the Home Page, you will see an overview of all the Facilities set up for your account. The Facilities structure in Nimonik will mirror the same structure that your organization had on Document Center Standards Online (if applicable).
Step 3 – Access CO Registers
To view the Standards your organization subscribes to, click the “CO Registers” button, then click the title of your CO Register to view the list.
Step 4 – Access and View Standards
On the CO Register’s page, you will see the full list of Standards your organization subscribes to for that specific facility. From here, you can click the title to open the document page.
You can also use the search bar to find any Standard within your register:
***Please note:
To determine your company’s access level for the standard, please refer to the lock icons next to the document title. The definitions are the following:
= This document has been purchased for your entire organization.
= This document has been purchased for certain facilities at your organization.
= This document has not been purchased by your organization.
If you need access to a document that is locked, please email support@nimonik.com with the name of the standard and the register you need it unlocked for. You can also contact an account admin who will then work with us to get it unlocked for you.***
Once the document page loads, you can read the full Standard by clicking the “View PDF” blue button on the right side of the title. You can also scroll down to view all of the previous versions of the Standard.
***Please note that if you attempt to access a Standard from the “Compliance Library”, the full text will not load when clicking the “View PDF” button. You will instead receive an error message saying to “contact Nimonik to unlock the document text”. The only way to view the full text of a Standard is from the CO Registers.***
Step 5 – Download the Standard
Users can download a PDF copy of the Standard by clicking the “Download PDF” button if this has been allowed by the publisher. If there is no download option, the publisher does not allow it and you can only view it on Nimonik’s software or on an iPad or Android device with the Nimonik’s Mobile App software.
All downloaded PDFs will be watermarked with the end user information. This is done to comply with the publisher’s requirements.
Step 6 – Receive & React to Notifications
Unlike Document Center’s Standards Online, where notifications come separately from an email, with Nimonik all notifications about updated and new versions of Standards will be visible and available directly on the Nimonik platform.
In other words, whenever a Standard you subscribe to is updated, you will be informed within the software via External Actions and outside the software via a weekly email. It is important to note that you must close these External Actions and leave notes to indicate you have acknowledged the new version of the standard. This will create a paper trail and improve your conformance program.
New Versions of Standards will be automatically added to your account. When released, they’ll be unlocked in the same CO Register as the previous version, and you’ll be notified via External Actions.
Step 7 – Additional Features
You can also take advantage of the other features included in Nimonik’s CO Register module, such as:
- Upgrade to gain access to regulatory data across the United States and internationally
- Organize your Standards using the Category field
- Separate standards by register
- Easily view a document’s current status
- Assess Standards for conformance and capture any notes
- Assign an individual or a team of users as the Responsible Party for the document so they receive External actions to review
- Create and assign Internal Actions to bring your organization into compliance
- Conduct risk assessments of compliance requirements
- Link procedures and policies to documents
- Optionally receive notifications about Standards and updates to other Standards you have not purchased
How to Access CO Registers and View Standards on the Mobile App
Click here to learn how to download and view Standards on Nimonik’s Mobile App
