1.3 Glossary of Terms | Nimonik - Comprehensive Compliance Program - EHS, Risk, GRC, IRM, ISO

1.3 Glossary of Terms

Facilities

Facility: Facilities in NimonikApp represent your physical sites, or business operations, and can be thought of as folders that contain and organize all of your audits, compliance obligations, and other account items.

Facility Administrator: Users and user teams that are assigned the Facility Administrator status will be able to see, edit and delete everything in the facility.

Facility Owner: When a new facility is created, the user that created it will be assigned as the facility owner. While their access to the contents of the facility is determined by their permission, the facility owner will be able to see edit and delete the facility.

Facility Equipment: Key pieces of equipment with compliance requirements, such as forklifts, heavy machinery, and storage units.

Responsible Party: The person or team that is responsible for an item in the account. A responsible party can be assigned to Audits, Compliance Obligations, Actions, etc.

Compliance Obligations

Compliance Obligations Registers: Compliance obligations are lists of documents from the Library that you are monitoring for changes.

Compliance Obligations: Obligations include both the requirements that your organization must comply with and the requirements your organization chooses to comply with. These can include laws and regulations, contracts, codes of practice, and voluntary commitments like industry standards.

Document Level Compliance Obligations: Compliance obligations where you can view and assess each document as a whole.

Clause Level Compliance Obligations: Compliance obligations where you can view and assess each clause of a document individually.

CO: Abbreviation of  “Document Level Compliance Obligation”

CLCO: Abbreviation of “Clause Level Compliance Obligations”

Category and Sub-Category: Customisable sections in Compliance Obligations that are used to classify its documents and clauses.

Assessment: Each document and clause in an accounts Compliance Obligations can be assessed for applicability and compliance, and assigned one of six assessment options.

Assessment History: A record of all assessments for a specific document in your Compliance Obligations. Includes changes made by a user and updates from Nimonik.

Actions

External Actions: Actions created by Nimonik when documents are added or updated in your Compliance Obligations.

Internal Actions: Actions created by Users in your account. They can be linked to Compliance Obligations, Audits, and Facilities.

Library

Library: A searchable database that contains all of the Documents and Topics available in your Nimonik account.

Documents: Regulatory documents that are available in your account. These can include: legislation, notices, orders, directives, industrial standards, guidance and general permits.

Internal Document: Your organization’s internal documents, that are uploaded to the library. These can include: internal policies, permits,  corporate instructions etc.

Topics: Nimonik uses topics to group documents according to specific areas of interest, in the library.

Audit Templates

Audit Templates: pre-built checklists that serve as starting points for conducting audits.

Company Templates: Account-specific audit templates that are created or uploaded by users in the account.

Purchased Templates: Purchased Templates are created and updated by Nimonik. They are available through subscription.

Public Templates: Free audit templates that are available to all Nimonik users.

Audit

Audits: Lists of questions created from templates, that can be used to evaluate compliance on an item by item level at your facilities.

Assessment: For each audit item, the auditor can enter an assessment that corresponds to the question’s level of conformity.

Category: Customization sections in audits that are used to organize questions by area of interest.

Audit Item: Questions containing the obligations that will be assessed by the auditor.

Obligation: A detailed description of the requirements for conformance.

Guidance: An audit item field that provides additional context for the auditor.

Reference: An audit item field that provides additional context for the auditor.

Reports

Audit Reports: Automatically generated by Nimonik when an Audit is completed, this report provides the users with a summary of the Audit.

Management Reports: Reports allow Account Administrators to track trends and activity across their entire account.

Account Management

User Type: Nimonik offers 4 user types with different levels of access: Account administrators, Read-Only Administrators, General Users and Restricted Users. To learn more about each user type, click here.

User Team: Multiple users to be grouped together and treated as a unit.

Tags: Tags are used to link related data within and between facilities. They can be associated with different account items like Facilities, Facility Equipment, Audit Templates, and more.

Share with: A field used to give general users and user teams access to the various items in the account. This type of field can be found on the “Edit Page” of Facilities, Compliance Obligations, Audit Templates, and Audits